Do you face distractions to keep yourself organized? Or Are you missing essential deadlines and struggling to complete your daily work because of distraction?
So, my question is, do you organize your daily work plan before starting? You know that there are many resources all over the internet about this topic, but it is hard to find which one will be more effective.
No worries! This article holds the top seven secrets for planning your time and tips and tricks to be organized more effectively.
1) Doing Lists: Listing is the most crucial way to keep organized in your daily schedule. It takes five to ten minutes at the beginning of the day which can help to increase your daily productivity. You can also get a vivid idea of your goals by doing a list.
Some people find that making a short list of huge tasks is a great way to keep in mind their listed works.
There are lots of downloadable templates and apps on the to-do list. For example, “Wunderlist” is a mobile app in which you can create lists with checkboxes and easily share them with other people. This app is free to use.
Another way is with a notebook and pen. You can use a notebook to keep notes or lists of all the tasks you have going on in your day so that you forget nothing!
2) Reducing Multitasking: Doing many tasks at once means multitasking, but it is sometimes not true. Because when you do many tasks at once, it can take more time than individual tasks.
In one study done by the University of California Irvine, if you want to return to a subject after taking your focus away from it, the average time takes 23 minutes and 15 seconds. For this reason, be sure to be free from all uncertain distractions while setting up your tasks. This means while doing your tasks, social media, and the internet should not be used.
If the noise or other distractions interrupt your work, you can play music to brush up on distractions and focus on your tasks effectively.
3) Keeping Attention to Your Important Tasks: At the beginning of your day, you can do your larger tasks. As those tasks need huge time rather than smaller ones. This will boost your workflow faster.
Also, by doing smaller tasks at the end of the day, you can feel more comfortable and do work within less time. As a result, you can be more organized in your daily planning by following this precious technique.
4) Keeping a Tidy and Clean Workspace: Keeping a tidy and clean workspace is the most crucial part of your daily work. So, if you take 5-7 minutes at the end of each day to clean the desk. Then removing unnecessary stuff, you will work the next day comfortably rather than clean the desk.
Organize your workspace similarly to match how organized your mind is. Also, it helps to give an excellent impression to clients, boost the productivity of your employees and diminish hazards.
5) Taking Breaks While Working: By taking a 5-10 minute break from work, you can recharge energy and focus more on your job.
One technique is Pomodoro Technique in which you can divide your entire day’s time into 35-minute sessions. And where 30 minutes is allocated for your work and 5 minutes for regaining the working focus. By using this technique, you can stay focused on your daily work properly. That means you can organize your daily work.
6) Maintaining a Schedule and Staying With it: Some people love maintaining their schedule early morning. While others are at night. Because they give the best input in their scheduled time while working.
So, choosing the best schedule is the key point to organizing your day’s work. Staying consistent with your favourite schedule increases productivity.
7) Writing: Evaluating a day by writing is another crucial thing to be more organized in your daily work. It takes 10-15 minutes for evaluation. In day-to-day work, you think about many things but it is impossible to remind all of them. And some of them cause stress.
According to UCLA psychology research, when verbalizing your feelings whether you speak to someone or write them down can aid to ensure that any related unpleasant emotions are far less severe.
So as you know the rules, these are not secret rules anymore but these rules can help you organize your work. And you can experience magical changes in your daily tasks. As a result, you can do tasks on time. If you stay like this, then you will observe the quality of work and productivity going up day by day.
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Writer
Md. Sazid Alam
Intern
Content Writing Department
YSSE